Privacy Policy for Pratt Bros (Exhibitions) Ltd
Updated 24/05/2018
Pratt Bros (Exhibitions) Ltd Privacy Policy 2018
Pratt Bros (Exhibitions) Ltd (referred to by ‘we’, ‘us’ or ’our’) has created this privacy policy to explain how we collect, use, disclose and store your personal data. This policy relates to customers both previous and current and any suppliers used by us. It does not cover employees or job applicants – we have a separate policy for this.
Overview
Pratt Bros (Exhibitions) Ltd is committed to protecting your personal data whilst using our services. This policy covers any data we collect from you via:
• Telephone Calls
• SMS Text Messages
• E-mail
• Written Correspondence (Including application forms, letters, etc.)
• Fax
• Online
• Cloud-based applications that we may use
We are committed to safeguarding your personal data. Whenever we request such information, we are legally obliged to process the details in line with appropriate laws:
• Data Protection Act 1988
• General Data Protection Regulations (from 25th May 2018)
This Privacy Policy sets out:
• Who we collect personal data on;
• What personal data is collected;
• How personal data is processed;
• Why we collect personal data and our legal basis for doing so; and
• What your legal rights are in regard to your personal data.
Who do we collect data on?
We collect data on the following groups who are defined as ‘data subjects’
1) Clients, potential clients and former clients
We collect and retain personal information about you to allow us to provide you with our services or to provide information on services that would be required.
2) Suppliers’, Potential Suppliers and former suppliers
We may need to collect information on our suppliers or potential suppliers to allow us to complete an agreement for provision on services. For example, this includes sub- contractors, contractors and agencies. Privacy Policy for Pratt Bros (Exhibitions) Ltd updated 24/05/2018
What types of data do we collect?
Under the Appropriate Laws, “personal data” is defined as personal information that is connected to or can be identified as being connected to you as an individual (i.e. it can be used to identify you as a data subject). This may include a variety of personal information such as your name, date of birth, contact details including email address, postal address, telephone number, mobile phone number or financial details such as your bank account, your tax details or similar details for the Company for which you work or that you are connected with.
Clients
When you become a client of Pratt Bros (Exhibitions) Ltd we may ask for some or all of the above information along with some additional information (such as credit/debit card details).
Suppliers
If we use your services, we may require some personal data such as email address/contact numbers and invoice details for payment.
How will we use your data?
Clients (Past, present and future)
We use your personal information to contact you. Normally, you will have been provided with an application form to complete with the details we require to process your orders and provide you with necessary information (such as invoices for payment, confirmation of receipt, and details of any changes). Upon receipt of a completed application form, the information we retain on you can consist of name, address, email address, telephone numbers and bank details.
Some of your personal information may be passed on to third parties to allow our services to be completed (for example to any sub-contractor or agency that work with us) The information given will be for the explicit use to perform the task given and will only be held on file with them for as long as necessary to complete the tasks required.
We will never contact you for marketing purposes or share your personal information with companies that may do so. If you do receive any emails or correspondence in relation to this from Pratt Bros (Exhibitions) Ltd, please contact us by email to exhibitions@prattbros.co.uk
Your Rights under GDPR
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling
Details of these rights and what they mean for you can be found on the information commissioner’s office (ICO) website. If you would like to exercise these rights in connection with you, please contact us on 0131 333 3665 or via e-mail to exhibitions@prattbros.co.uk
How to find out what data Pratt Bros (Exhibitions) Ltd holds on you
Under the appropriate laws, you have the right to request a copy of the personal information we hold on you, to have inaccurate information corrected or to have your personal data deleted. In order for us to provide this service, we may require you to confirm your identity. We will use all reasonable efforts to comply with our legal duty on this and to correct/delete any personal information held on you. If you would like to request a copy of your personal data or have any questions on this policy, please address these to Pratt Bros (Exhibitions) Ltd, East Gate Royal Highland Showground, Ingliston, Edinburgh, EH28 8NB.
If you believe that we are mishandling your data, you may contact Information Commissioners Office (ICO) to lodge a complaint.
Our use of web browser cookies
A web-browser cookie (referred to as a “cookie”), is a small amount of data, which often includes a unique identifier that is sent to your computer, tablet or mobile phone (all referred to here as a ‘device’), web browser from a website’s computer and is stored on your device’s hard drive. Each website can send its own cookie to your web browser if your browser’s preferences allow it. Many websites do this whenever a user visits their website to track online user interactions. Similar technologies are also used within emails to understand whether the email has been read or if any links have been clicked. Our website will ask if you accept the use of cookies and will direct you to a copy of our privacy policy.
We operate on the understanding that no website is 100% safe and if you have any concerns about our website, please contact us. Whilst in use of Pratt Bros (Exhibitions) website, you may notice third party cookies which are unrelated. We do not control these and you should check the third party website for more details.
Changes to our Privacy Policy
Pratt Bros (Exhibitions) Ltd may change our policy from time to time to ensure compliance with updated legislation and regulations. We will update you of any changes made via our website or email.
If you are concerned about the data we hold on you being compromised, please contact us immediately.
Contact Details
Managing Director: Kenny Hope
Address: East Gate Royal Highland Showground, Ingliston, Edinburgh, EH28 8NB
Tel. Number: 0131 333 3665
Website: www.pbexhibtions.co.uk
Email:exhibitions@prattbros.co.uk